Join our tīma – we are hiring!

Inclusive Aotearoa Collective Tāhono seeks an experienced, motivated and detail-oriented office and accounts kaimahi to join our team. 

Hours: 12 hours per week, working on:
                  – Monday, 9 am – 1 pm (fixed)
                  – Thursday, 9 am – 1 pm (flexi-hours)
                  – Friday, 9 am – 1 pm (flexi-hours)

Location: remote 

Pay rate: $35.00 per hour

About the opportunity: As Tāhono’s new Office and Accounts Assistant, you will provide administrative support, handle financial tasks, and assist with a variety of office tasks on assignment. Strong communication skills, advanced software and computer literacy, and a can-do attitude are required. 

Tasks involved but not limited to are as follows:

• Office Support:
  • Provide email assistance when required.
  • Organising meeting agendas and taking minutes when required.
  • Handling all website enquiries and managing data report requests.
  • Setting up Zoom meetings for the team when required.
  • Database support and management.
  • Co-ordinating travel arrangements.
  • Supporting the team in their various workstreams as needed.
  • Undertaking other administrative assignments as required.
• Accounting support
  • Advanced skills in Xero are required – accounts payable/receivable.
  • Ensuring invoices and timesheets are checked and verified as correct. If there are discrepancies, they are to be investigated and resolved appropriately before being sent for approval.
  • Dealing with enquiries relating to invoices/payments and answering telephone calls/emails to ensure queries were dealt with professionally and on time.
  • Reconcile credit card and accounts payable transactions with bank statements.
  • Supporting month-end and year-end accounting processes and providing Xero reports to be shared at team meetings.

The person we are looking for has:

• A minimum of 3 years of administrative experience and Accounts Payable/Receivable experience in Aotearoa;
• Experience connecting and engaging with diverse communities;
• A commitment to upholding Te Tiriti o Waitangi and tino rangatiratanga;
• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines, and meticulous attention to detail;
• Proficiency in Google Suite, Slack, Xero and an open mind to learning new software and skills;
• Positive and enthusiastic attitude combined with an ability to take initiative and work autonomously without supervision;
• The capacity to work remotely, with the office equipment needed to fulfil the tasks required.

If you meet the requirements and want to join our kaupapa, we would love to hear from you. 

Please send a Cover Letter and CV to [email protected] by 5pm, Monday, 11th March 2024.

We are an inclusive organisation and actively promote equality of opportunity for all with the right mix of talent, skills and potential. Tāhono welcome all applications from various life experiences to join our diverse whānau.